FUNCTIONS OF THE ACADEMIC MANAGEMENT DIVISION

The Academic Management Division is responsible in:

• Managing Students’ Interview

• Managing Students’ Intake and Admission

• Managing Students’ Registration

• Managing Students’ Records

• Coordinating Class Schedule

• Coordinating Students’ Examination and Examination Results Notification

• Managing Convocation Ceremony

• Managing the Senate Meeting

UNITS IN THE ACADEMIC MANAGEMENT DIVISION

The Admission and Promotion Unit

• Managing students’ registration.

• Managing students’ intake and admission.

• Managing the requests of Changes in the Study Programme Change for new and existing students.

• Managing admission of appeal cases.

• Preparing all students’ admission statistics.

• Outlining and arranging marketing and promotional activities.

The Examinations Unit

• Managing, collecting and processing of information and examination question papers.

• Managing the examination schedules.

• Managing the appointments and trainings of assistant examination invigilators.

• Managing the appointments of Heads of Examination Invigilators and examination invigilators.

• Managing the examination venues and materials/tools.

• Coordinating the collection and distribution of examination answer scripts.

• Coordinating data input of examination marks and examination results notification.

• Managing all course remarking appeal and continuing studies appeals.

• Preparing the list of undergraduates qualified to be awarded Bachelor Degrees.

• Acting as the Convocation committee and preparing the list of graduates.

• Managing students’ academic transcripts.

• Managing convocation data and records.

The Records Unit

• Managing matters related to Bachelor’s Degree courses scheduling and registration.

• Managing matters related to Bachelor’s Degree accreditation and implementation.

• Managing course scheduling and registration.

• Managing new students’ registration.

• Managing students’ status updates.

• Up-dating students’ files and records.

The Administration & Senate Unit

• Planning the purchase of goods and equipment for the Academic Management Division

• Coordinating records and procedure management in the Academic Management Division in line with quality standarts.

• Preparing the summary of the Senate/Planning Committee and Academic Development proposal papers.

• Preparing the minutes of the Senate/Planning Committee and Academic Development meetings and taking action on all the decisions made in the meetings.

• Updating the Senate/Planning Committee and Academic Development reports/books.

• Coordinating the appointment of external examiners for the academic programmes in UPNM.

• Managing convocation robes.