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15 November 2019 / 17 Rabiul Awal 1441
Setting

ACADEMIC ADVISORY SYSTEM

· ACADEMIC ADVISORY SYSTEM

· Introduction

The Academic Advisory Programme or Program Penasihatan Akademik (PA) was introduced in UPNM since ATMA’s time in 1994. The Faculty believes that the PA Programme can help students achieve academic excellence besides strengthening their good character; therefore the PA Programme has been improved by the set up of guidelines to follow and be implemented formally in an organised manner.

· Rational

The duty of the Academic Advisor or Penasihat Akademik (PA) is more than just establishing good relationships with students. Academic advisors have to equip themselves with training and knowledge as well as skills that can help them attain better results and performances in their duty as a PA.

Even though the common statement claims that higher learning institution students have grown into young adults and are able to motivate themselves in many matters, they are in reality the young generation who still needs adult leadership and guidance to care for them. Different challenges in life at the early adulthood have prepared students to face pressure and tension which tests their ability to cope. In the competitive and challenging learning environment, students are exposed to a lot of obstacles and challenges where it requires their wisdom to make the right choices. The services and good advices from the PA can help the students obtain guidance. Students nowadays do not only face academic problems but also problems that are caused by external factors.

Therefore, students still need that supervision from an individual who is more experienced to motivate and lead them. This is a method that can be implemented through an organised PA programme. Lecturers have been given the prospect to be the PA for the students in their care.

· Objective of PA Programme

Ø To contribute towards students’ personal development.

Ø To assist students in understanding and appreciate their being.

Ø To make students realize their self potential.

Ø To train students to be independent and practise good self management.

Ø To assist students in overcoming communication problems.

Ø To assist students in decision making.

Ø To encourage students to be more open-minded.

Ø To encourage students to function as a responsible individual.

Ø To provide the opportunity for students to express their feelings.

· PA Gatherings

To ensure the PA programme operates smoothly, lecturers will need to fix the specific day and time for the PA Gathering with students. Students are able to benefit from their PA in groups at least once a month. Even though the PA gathering has been fixed on date and time every month, the students themselves will need to take the initiative to come and see their PA to discuss personal, academic issues and problems or other matters, whether individually or in groups.

The Faculty has prepared several forms that should be filled by the PA such as the Academic Advisor-Student Gathering Report Form and the Student Complaint Form. If the student presents any issue that should be taken action by the Faculty, the PA therefore has to fill in the Student Complaint Form to be submitted to the management for their prompt action.

· PA and Students’ Scope of Duties

As a guide to PA and students, the management has prepared a list of duties for PA, students and management as shown in the following table:

Duties

PA

Student

Academic

· Attentive towards students’ development (class attendance, academic performance and planning)

· Responsible to hand over result slips to students.

· Information reference for Markers Board and Faculty Appeal Board.

· The link between students and university/faculty management.

· To provide and ensure related forms are filled in by students.

· To be a referee to students.

· Is responsible in meeting their PA when faced with learning and academic planning problems as well as personal problems.

· Meet PA to take examination results slip.

· Obliged to attend PA Day.

Career

· To explain appropriate career prospects and choices.

· Students are encouraged to see their PA in matters related to career and future planning.

Personality Development

· Reference to the Dean’s Office in students’ disciplinary cases.

· To assist students in overcoming personal challenges effectively.

· To inform students about personality development course/ programme/ activity.

· To refer students’ problems to the appropriate individual/ counsellor with consent from students.

· Students are encouraged to discuss with their PA if they need help in personal problems.

· Students should be prepared to change their attitude and behaviour to attain positive changes.

Last Updated: 19 November 2009